Universal Business Language (UBL) is a standardized XML-based format used to exchange business documents electronically between companies, organizations, and government agencies.
UBL was developed to provide a common structure for documents such as invoices, purchase orders, credit notes, and other business documents.
Why is UBL Important?
Different businesses and accounting systems often use different document formats. UBL creates a common language that allows systems to exchange documents automatically without manual data entry.
How to Enable UBL 2.1 E-Invoices
Follow the steps below to enable UBL 2.1 invoices in the app:
First, in the Settings section, add your VAT Number and other store details such as:
- Country Code
- State Code
- Postcode / ZIP
- City
- Go to the App Settings page.
- Open the E-Invoice tab.
- Enable B2B Invoice Implementation - Checkout Page.
- In the Preferred Syntax section, select UBL 2.1 from the format dropdown.
- Click Save to apply the changes.
Once enabled, the app will generate e-invoices in the UBL 2.1 format for your B2B orders.
Understanding Tax Classifications
The Taxes section allows you to define how taxes are applied and reported in generated UBL / PEPPOL invoices.
1. Standard Rate
A Standard Rate is the normal tax rate applied to most goods and services. Use this category when products or services are subject to the regular tax rate in your country.
Examples:
- Products
- Clothing
- Furniture
Here you can select:
- Tax Scheme
- Tax Category
- Reason
2. Reduced Rate
A Reduced Rate is a lower tax rate applied to specific goods or services that receive tax benefits under local regulations. Use this category when government regulations allow a lower tax rate than the standard rate.
Examples:
- Medicines
- Essential Food Items
- Books
Here you can select:
- Tax Scheme
- Tax Category
- Reason
3. Zero Rate
A Zero Rate means the tax percentage is 0%, but the transaction is still considered a taxable supply.
Here you can select:
- Tax Scheme
- Tax Category
- Reason>
How can you Access the File and Check Preview?
UBL Format will be available from the Order Page.
- Open the Order Page.
- Select the desired order.
- Click on the UBL Format option.
- Preview or download the generated UBL file.
Benefits of UBL
- Standardized electronic document format
- Reduces manual work and data entry errors
- Improves accuracy of business transactions
- Supports international business communication
- Compatible with many ERP and accounting systems